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The VDA 4985 message represents Just-in-time information that is sent to suppliers by their customers. These messages follow the VDA standards and are supplement documents for electronic purchasing processes based on delivery schedules commonly used in the automotive industries. The structure of the VDA 4985 message is based on EDIFACT.
The VDA 4985 can be understood as a subset of the EDIFACT DELJIT message. While the EDIFACT DELJIT message can be used independently from the industry, the VDA 4985 focuses specially to cover the automotive requirements.
In order to further reduce stock levels and therefore exchanging precise delivery information manufacturing companies send demand information not just on a daily basis but even more precisely on a time slot level. To achieve this they use the VDA 4985 format which consist of segments containing date, time and quantity information for required materials.
The VDA 4985 message is crucial when fulfilling the Just-in-time (JIT) process of manufacturing companies. Because of that it is also referred as “Just-in-time”- or JIT message. In JIT environments VDA 4985 messages are used as supplement to the delivery planning sent by a VDA 4984 message. The VDA 4985 messages are sent very frequently to communicate exact shipping times and quantities. Also changes to date, time and quantities of previous VDA 4985 transmissions can be exchanged within a new message.
Only suppliers who can guarantee a high delivery quality are eligible for serving JIT processes in a supply chain. The ability of automatically processing VDA 4985 messages is one key factor to achieve this level of delivery quality in the automotive industry.
In general documents that are exchanged between customer and suppliers via EDI follow a typical sequence of business processes. The table below shows the role of a VDA 4985 and which other message types are used in an automotive scenario:
The VDA 4985 message is generated on customer side and sent from there to the supplier. The supplier’s receiving system validates the message against the VDA 4915 specifications after reception and sends back a functional acknowledgement (i.e. with a CONTRL message type). The functional acknowledgement confirms the reception of the JIT message. After master data validation the information from the VDA 4985 message will update the supplier’s planning by adding or updating existing schedules.
In JIT processes orders information are never just exchanged with VDA 4985 messages. The JIT processes usually start with a VDA 4984 message defining a long term delivery planning. The VDA 4985 messages are used to extend the long term planning with precise time information for the shipments in the near future.
The VDA standard is defined by the German Association of the Automotive Industry (“Verband der Automobilindustrie (VDA) e.V.”) and very common in the EU region when exchanging EDI messages with automotive OEMs. In contrast to that in the NAFTA region commonly ANSI message types are used – also for a wide array of industries not just automotive. In the Asian region and also in the EU EDIFACT is a wide spread standard which is also applied in many different industries. The EDIFACT DELJIT message and the ANSI X12 862 are used in particular for exchanging just-in-time demands.
The legacy VDA 4915 message is the predecessor of the VDA 4985 message for exchanging planning schedules and is still in use by many companies in the EU region.
Benefits exchanging JIT demands via VDA 4985 for both - the customer and the supplier - are:
Problems that occur when exchanging JIT messages are commonly based on wrong or missing master data. If data is transmitted inside a VDA 4985 message that is unknown in the supplier’s ERP system, an error on processing step will be the result. Typical issues in context of VDA 4985 messages are:
When moving to the latest VDA standards and JIT, you need a very reliable EDI operation. With SEEBURGER you have all options: The SEEBURGER EDI solution can be used on-premises as an in-house operation, can be booked as an EDI Cloud Service in the SEEBURGER Cloud or in public cloud environments like the ones from Google, Azure, AWS etc..
What is EDI?
What is AS2?
What is AS4?
What is OFTP2?
EDIFACT: The Universal Message Standard
EDI Message Standards – An Overview
What is ANSI X12?
What is an EDI Mapping?
What are EDI Benefits?
EDI Operating Models: On-Premises, iPaaS or Full Service EDI
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